Office of Contract and Grant Administration

eLearning

eLearning at a Glance:

Overview
eLearning Classes:

About OCGA
Grant Proposal Overview
Grant Proposal Budget Preparation Overview
NIH Grant Proposal Preparation Overview
Introduction to Grants.gov

New eLearning Classes Launching in 2008:

Conflict of Interest for Researchers
Grant Writing 101

Contact Information

Overview:

What's eLearning?

The formal definition, although there are many, refers to anything delivered, enabled, or mediated by electronic technology for the explicit purpose of learning. But for our purposes here at UCSD, we will define eLearning simply as, Internet-enabled learning.

The greatest advantage to effective eLearning is that you determine how, what, and when you access the information for learning purposes.
Please Note: Each online class will be updated periodically to reflect the latest in research administration, as well as with what the current requirements are for application preparation and submission at UCSD.

Registration:

Each narrated online class is offered exclusively through the Office of Contract and Grant Administration. No registration is necessary! As long as you have the system requirements and accessories listed below, you can access any of our online classes 24/7; when the time is right for you!

Learning Strategy:

Each online class is a "narrated" presentation. Participants will access each class using their Windows™ based PC or Macintosh computer, an Internet connection, speakers or a headset, and Adobe Flash™ Player 6.0 or later.

The vast majority of computers already have Adobe Flash Player installed, but if your computer does not have Adobe Flash Player installed or has an older version previous to 6.0, click here. Headsets are available for purchase through UCSD Marketplace, as well as other retailers, and are very inexpensive.
Since these online classes won't be able to answer all of your questions or perhaps supply the necessary information you are looking for, visit and navigate through the OCGA Web site as often as possible, as it has been designed as a training tool and is continually enhanced to assist with the learning process. The OCGA Web site is also a great accompaniment to each of our online classes.

Before the Presentation:

Each online class offered has been designed to take between 30 - 90 minutes to complete, depending on the participant.

Print all necessary Quick Reference Materials, where indicated, prior to beginning your session, as they will be used during the selected presentation.

Check to be sure your speakers and/or headset are working properly and the volume is set at the appropriate listening level.

Open and maximize your browser window for full screen optimal viewing, once the presentation has begun.

Navigating the Presentation:

To make the most of your time viewing these online presentations, become familiar with some of the presentation's features, such as; pause, play, fast-forward, rewind, next slide, and previous slide as they will assist you with navigating through each presentation. In addition, you may also skip around, using the Table of Contents, and view only the slides and topics that are of interest to you.

If you need to leave the presentation prior to the end and would like to go back and finish at a later time, simply access the same presentation, and you will be given the option to begin that presentation where you left off.

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eLearning Classes:

About OCGA

Objective:

By the end of this 20-minute narrated online class, participants will be able to explain why and when the Office of Contract and Grant Administration (OCGA) was established; the guidance, expertise, and many services they offer; the relationships they build with Principal Investigators, Other Researchers, and their Administrative staff; and the vital role they perform for the research administration community here at UCSD.

Intended Audience:

This class is intended for UCSD Principal Investigators, Other Researchers, as well as their departmental or ORU administrative staff who assist them with their research endeavors. This class is also for the UCSD employee who would like to learn about OCGA for informational purposes.

Learning Objectives:

Introduce why and when the Office of Contract and Grant Administration (OCGA) was established.
Explain how guidance and expertise offered by OCGA will make for a smoother research administration process.
List the many services OCGA offers their customers.
Discuss the relationships that OCGA builds with the Principal Investigator, their Administrative staff, and the funding agency.
Explain the vital role OCGA performs for the research administration community here at UCSD.

Access the Presentation:

To begin About OCGA, click here.
Class launched 12/07.

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Grant Proposal Overview

Objective:

By the end of this 60-minute narrated online class, participants will be able to describe the basic fundamentals of how to plan, prepare, and submit a Grant proposal for review, and identify the steps necessary for proposal preparation and submission.

Intended Audience:

This class is intended for the UCSD employee, new or seasoned, who has been assigned to work with grant proposals within their department and need a basic introduction to the grant proposal process. This class is also for the UCSD employee who may not be currently working with grant proposals, would like to learn about the grant proposal process for informational purposes.

Learning Objectives:

Describe the role of the Principal Investigator, Department Business Office and OCGA.
Differentiate between funding types and funding sources.
Identify proposal components and guidelines.
Identify the appropriate forms to prepare.
Interpret proposal process and procedures.
Identify the steps necessary for proposal preparation and submission.
Locate proposal preparation assistance and other resources within the OCGA Web site.

Access the Presentation:

Print the Quick Reference Materials prior to beginning your session.

To begin the Grant Proposal Overview, click here.
Class launched 3/06. Class was last updated on 7/07.

Please Note: The Grant Proposal Budget Preparation Overview should be taken after taking this online class.

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Grant Proposal Budget Preparation Overview

Objective:

By the end of this 75-minute narrated online class, participants will be able to discuss grant proposal budget basics, as well as the various budget components used during the preparation of a grant proposal budget.

Intended Audience:

This class is intended for the UCSD employee who has been assigned to work with and/or prepare grant proposal budgets within their department and needs a basic introduction to the process. This class is also for the UCSD employee who may not be currently working with grant proposal budgets, but would like to learn about the grant proposal budget process for informational purposes.

Learning Objectives:

Discuss the grant proposal budget preparation basics.
Differentiate between Direct and Indirect costs.
Identify the various budget categories of Direct costs.
Define Indirect costs and the appropriate on-campus or off-campus rates that need to be used depending on the funding agency.
Discuss Future Years, Cost Sharing, and Allowable Costs and how they are associated with a grant proposal budget.
Show and explain the various categories of the UCSD Proposal Budget Form.
Identify grant proposal budget preparation assistance and other available resources located within the OCGA Web site.

Access the Presentation:

Print the Quick Reference Materials prior to beginning your session.
Quick Reference D can be downloaded separately and saved to your computer, thus making the links "live" so you are able to click and navigate to the requested information.

To begin the Grant Proposal Budget Preparation Overview, click here.
Class launched 3/07. Class was last updated on 9/07.

Please Note: The Grant Proposal Overview should be taken prior to taking this online class.

After the Presentation:

Print the entire Grant Proposal Budget Preparation Overview to use for reference.

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NIH Grant Proposal Preparation Overview

Objective:

By the end of this 90-minute, 5 module narrated online class, participants will be able to explain basic NIH grant proposal fundamentals, identify the proposal preparation phases necessary to complete an NIH grant proposal application, and locate the necessary resources for proposal preparation and submission assistance.

Intended Audience:

This class is intended for the UCSD employees who will be preparing and submitting grant applications to the National Institutes of Health (NIH).

Module #1 - Introduction to the National Institutes of Health (NIH) - 25 minutes:

Discuss NIH basics and the impact NIH has on UCSD.
Differentiate between the various funding mechanisms, grant mechanisms, and NIH proposal types.
Discuss the various players involved in the proposal process and the roles they perform.
Locate proposal preparation assistance and other resources within the OCGA Web site.
Print the Quick Reference Materials prior to beginning your session.
To begin Module #1, click here.
Class launched 8/06. Class was last updated on 5/08.

Module #2 - The Planning Phase - 15 minutes:

Explain the different elements of NIH grant proposal planning for the Principal Investigator, the various responsibilities that are involved during this phase, and the NIH receipt, review and award cycles.
To begin Module #2, click here.
Class launched 8/06. Class was last updated on 5/08.

Module #3 - The Writing Phase - 25 minutes:

Explain the various sections of the Research Plan, the NIH budget requirements, some of the required UCSD forms, the different NIH application packages, and the transition to the electronic submission of competing grant applications using Grants.gov.
Print the Quick Reference Materials prior to beginning your session.
To begin Module #3, click here.
Class launched 8/06. Class was last updated on 5/08.

Module #4 - The Submission Phase - 10 minutes:

Explain the making of application review copies, the application review process, and submitting the application to NIH.
To begin Module #4, click here.
Class launched 8/06. Class was last updated on 5/08.

Module #5 - What Happens Next? - 15 minutes:

Explain what occurs after the application package has been submitted electronically using Grants.gov or mailed directly to NIH, and any Just-In-Time (JIT) documents that may be required in order to complete funding process.
To begin Module #5, click here.
Class launched 8/06. Class was last updated on 5/08.

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Introduction to Grants.gov

Objective:

By the end of this 30-minute narrated online class, participants will be able to describe the basics of how to prepare and submit a grant application electronically using Grants.gov. In addition, participants will also be able to identify some of the procedures required for application submission to the National Institutes of Health (NIH) and the National Science Foundation (NSF).

Intended Audience:

This class is intended for the UCSD employees who will be preparing and submitting a grant application electronically to the Federal government using Grants.gov.

Learning Objectives:

Introduce Grants.gov.
Discuss basic information needed prior to beginning a Grants.gov application.
Identify the stages of application preparation.
Identify the stages of application submission.
Discuss a few computer helpful hints to assist with the application process.
Identify some of the UCSD procedures required for application preparation and submission using Grants.gov.
Identify some of the special procedures required for application submission to the National Institutes of Health (NIH).
Identify some of the special procedures required for application submission to the National Science Foundation (NSF).

Access the Presentation:

The Quick Reference Materials are available in 2 formats so they can be downloaded and saved to your computer, thus making the links "live" so you are able to click and navigate to the requested information. Please download, then print out either format of the Quick Reference materials prior to beginning your session.

PDF
Word

To begin the Introduction to Grants.gov, click here.
Class launched 10/06. Class was last updated on 06/08.

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Conflict of Interest for Researchers

Objective:

By the end of this 45-minute narrated online class, participants will be able to describe the basic fundamentals of the conflict of interest disclosure requirements for non-federal and federal sponsored research, as well as the disclosure review process and management of a conflict of interest.

Intended Audience:

This class is intended for UCSD Researchers, Principal Investigators, Other Researchers, as well as their departmental or ORU administrative staff who assist them with their research endeavors. This class is also for the UCSD employee who would like to learn about conflict of interest for researchers for informational purposes.

Learning Objectives:

Discuss and explain the various conflict of interest fundamentals.
Introduce the conflict of interest definition for researchers.
Differentiate between the disclosure requirements for non-federal and federal sponsored projects.
Identify the various non-federal financial interests.
Identify the various federal financial interests.
Explain the disclosure review process and management function for a conflict of interest.
Describe what the Independent Review Committee (IRC) is and the role they perform.

Access the Presentation:

Print the Quick Reference Materials prior to beginning your session.
To begin Conflict of Interest for Researchers, click here.
Class launches 08/08.

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Grant Writing 101

Objective:

By the end of this 60-minute narrated online class, participants will be able to describe the basic guidelines for grant writing success, why proposals are rejected, and the 3 phases of grant writing, which include planning, writing, and submitting a proposal.

Intended Audience:

This class is intended for the UCSD employee, new or seasoned, who would like a basic introduction to the grant writing proposal process. This class is also for the UCSD employee who may not be currently writing grant proposals, but would like to learn about the grant writing proposal process for informational purposes.

Learning Objectives: